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Academy Management System

For tuition and entry-test academies, language centres, IT institutes and Quran academies: inquiries and follow-ups, courses and shifts, fee invoices, attendance, teacher salaries and verifiable certificates — on campus, or online with our LMS add-on.

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Tuition, entry-test, language, IT & Quran academies

Built for how academies actually work

Academies run differently from schools. Students join and leave every month, the same academy may teach FSc Biology, IELTS, Chinese, Graphic Design and Hifz side by side, classes run in morning, evening, weekend and night shifts, and most new students arrive as a WhatsApp message or a website inquiry that somebody has to follow up.

Our Academy Management System is built around that. Every inquiry is logged with its source, owner and next follow-up date until it becomes a student; courses of any kind carry their own fee and duration; invoices show what is billed, collected and outstanding; attendance is marked for a whole shift in a few clicks; and salaries for teachers and staff are generated in bulk each month. It is the system IT Artificer runs its own academy on.

Academy Management System screen in School Smart ERP

What's inside

Everything your academy needs in one system

Inquiries & follow-ups

Leads from your website, WhatsApp, Facebook or walk-ins, with status, priority, owner, next follow-up date and conversion rate.

Courses of every kind

School and college tuition, entry tests, languages, IT skills and Quran courses — each with its own category, duration and fee.

Students & enrolment

Each student with roll number, guardian, course, teacher, shift and status, plus a full profile.

Teachers, staff & shifts

Teachers by subject and qualification, staff records, and morning, evening, weekend or night shifts.

Invoices & fees

Monthly fee invoices with partial payments, receipts, printing, and billed / collected / outstanding totals.

Attendance

Mark students or teachers present, absent, late or on leave for a whole shift, with daily totals and reports.

Salaries & expenses

Bulk monthly salaries for teachers and staff, expenses by category, bank & wallet accounts and loans.

Certificates & progress

Certificates with a verification code anyone can check online, and teacher progress reports on every student.

Why IT Artificer

Experience behind the software

Runs a real academyIT Artificer runs its own Quran academy, Tasleem Al Quran, on this system every day.

ITA AcademiaIT Artificer's IT training academy runs 30+ career courses on our LMS.

Online classes, when you need themAdd our LMS for live Zoom classes with automatic attendance, quizzes and certificates.

Who uses it

Matric & FSc tuition academiesEntry-test (MDCAT/ECAT) academiesIELTS & language centresIT & skills training institutesQuran academiesOnline & hybrid academies

Getting started

From demo to go-live

Demo on your scenarios

We show the system using your own programs, fee rules and grading — not a generic sample.

Configure & import

We set up your structure, users and branches and import your existing data from Excel or your old system.

Train & go live

Role-by-role training for your administration, finance and teaching staff, on-site or online.

Ongoing support

Updates and support from the team that built the system in Peshawar.

Good to know

Academy Management — FAQs

Is it only for Quran academies?

No. Courses can be anything — Matric and FSc tuition, MDCAT and ECAT preparation, IELTS, Spoken English, Chinese, Arabic, computer courses, graphic design or Quran — each with its own fee and duration.

Can we track inquiries until they join?

Yes. Every inquiry is recorded with its source, course, owner, priority and next follow-up date, and you can see how many converted.

Can we run morning, evening and weekend classes?

Yes. Shifts are set up by you — for example Morning, Evening, Weekend and Night — and students and teachers are assigned to them.

Can we teach online as well as on campus?

Yes, with our LMS add-on: live Zoom classes with automatic attendance, quizzes, assignments and verifiable certificates, alongside the academy system.

Can people verify our certificates?

Yes. Every certificate carries a verification code that can be checked on a public verification page.

Read the guide Academy and Tuition Centre Management Software: Batches, Fees and Attendance in One Place

One platform for every kind of institution

School Management System College MIS University Management System Islamic & Quran Academy

Free demo

See the Academy Management working for you

Tell us about your institution and we will arrange a demo on your own scenarios. Prefer to talk? Call 0333-9296314 or WhatsApp 0333-9180212.